We urge members of the college community to use this report as a guide forsafe practices
on and off campus. The HCTC Security Department sends an email to every enrolled student
and current employee on an annual basis to notify that the report is available for
review. The e-mail includes a brief summary of the contents of this report and the
web address for the Campus Security website where the Annual Security Report can be
You may request to have a hard copy by calling: 606-487-3196 A copy of the report
can also be obtained from the Campus Security Department at : One Community College
Dr. Hazard KY 41701.
On behalf of the Hazard Community and Technical College’s (HCTC) Security Department,
welcome to the 2019-2021 academic year. The HCTC security department supported by
an active and engaged campus community and dedicated local agency partners – we are
all stakeholders in keeping our campus safe. The department operates – and is available
to help or provide service to you – 24 hours a day, year round. Our department supports
local law enforcement in criminal investigations, provides emergency preparedness
and response trainings and services, crime prevention and educational programs, support
for special events, and a range of community services. Public safety is a shared responsibility.
We can all contribute to a safe campus by taking responsibility for our own safety
and looking out for one another. We strive to proactively partner with our campus
community to create an environment that supports the academic success of our students
and ensures that all can achieve and excel. Together, we make HCTC a great place to work,
live and learn. “Go You!” If there is anything we can do to make the campus safer
or to be of assistance, please don’t hesitate to contact us. You may also visit the
HCTC Security Department to learn more about campus safety, services and resources.
Have a safe and productive year!
-Stu Fugate Dean Of Operations
Each college of the Kentucky Community and Technical College System is responsible
for the preparation of the Annual Security Report in cooperation with Legal Affairs,
Campus Security Authorities, and local police agencies. The statistics include alleged
and attempted crimes. All crimes reported in “good faith” and occurring on-campus,
on public property surrounding our campuses, or in off campus college-owned buildings
or property is recorded for inclusion in the annual crime statistics. This report
provides statistics for the previous three academic years. The statistics are requested
annually from local law enforcement agencies and submitted to the Security Director
for collection and analysis. For statistical purposes, crime statistics reported to
any of these sources are recorded in the calendar year the crime was reported.
The report includes statistics submitted by Legal Affairs, Student Affairs, Human
Resources, Campus Security Authorities, and local law enforcement agencies. These
reports are reviewed and if reportable under the Clery Act, are included in the annual
statistics. Police arrest statistics and campus disciplinary referral data for weapons
violations, drug violations and liquor law violations are analyzed by Campus Security
to avoid duplicated reporting. Our colleges do not have any student organizations
at Off-Campus locations, therefore incidents related to off-campus activities of student
organizations are not reported.
All of these statistics are gathered, compiled and reported to the campus community
via the Annual Security Report which is published each year. Campus Security submits
the annual crime statistics published in this report to the Department of Education
(ED) each year. The statistical information gathered by the Department of Education
is available to the public through the ED web site.
By October 1 of each year, all enrolled students and employees receive an email notification
regarding a summary of the content and the availability of the report via the college
website, as well as how to request a printed copy of the report. Prospective students
and employees receive information regarding the report from the Security Director.
For more information regarding campus safety or the contents of this report, contact
the Safety Coordinator at 606-487-3196.
Campus Security Authorities are defined as individuals having significant responsibility
for student activities, including administrators and student services personnel such
as, Deans, Directors, Legal Affairs, athletic team coaches, and faculty and/or student
advisors. Although crimes should be reported to campus Security or the Title IX Coordinator
(sexual violence only), if these individuals receive a report of a crime listed under
the Clery Act they are obligated to report it to campus security for purposes of disclosure
in the annual crime statistics.
KCTCS colleges do not have a campus police department. No campus personnel, have
arresting powers. If physical measures are needed to ensure the safety and security
of persons on campus, state or local police agencies shall be contacted.
While there are no MOUs with local or state enforcement agencies , KCTCS Colleges,
Dean, IT and Facilities Management maintain a strong working relationship with state
and local police through training, meetings and communicating with local and state
police agencies in the investigation of criminal offenses.
While there are no MOU's with local or state enforcement agencies, HCTC Dean of Operations
maintains a strong working relationship with state and local police through training,
meetings and communicating with local and state police agencies in the investigation
of criminal offenses.
OFF-CAMPUS STUDENT ORGANIZATIONS
HCTC does not have any recognized student organizations at off-campus locations.
HCTC does not operate student housing facilities.
Procedures for Campus Crime Reporting
Students, staff, faculty, and guests are strongly encouraged to promptly report all
criminal actions or other emergencies occurring on campus to Dean, Campus Director,
or Safety and Security or local police agencies, if necessary.
Crimes should be reported to the Dean for purposes of assessing the crime, for distributing
potential timely warning notices, and for disclosure in the annual crime statistics.
Crime reporting is critical as it may prevent future crimes, protects the community,
and increases the likelihood of apprehension and adjudication of perpetrators.
Although Campus Security strives to maintain a safe and open environment for victims
to report crimes, individuals may not feel comfortable contacting the police. In
these instances, reporting to other campus security authorities are available. As
an example, sex offenses may be reported to the college Title IX Coordinator.
Reports can be made to the Director of Facilites at 606-487-3196 or local police agencies,
HCTC has partnered with the Hazard City Police, the Hindman City Police, the Hyden
City Police, and the Jackson City Police departments along with the Breathitt, Knott,
Leslie, and Perry Sheriff's department and Post 13 of the Kentucky State Police to
establish and promote voluntary and confidential crime reporting relative to our college
To report crimes and all other emergencies:
Dean of Operations
Cheif Academic Officer
Lees College Campus
Lees College Campus
Leslie County Center
Title IX Coordinator
Cell Phone Use: Emergency 9-1-1 calls made on campus from an IP phone are routed to
the the 911 Center. We recommend programming the primary reporting number, 606-487-3235 into your cell
phone to reduce emergency response time and provide quick dialing in any emergency.
Survivor/victim or witness to report voluntarily and/or confidentually
If you wish to report a sexual assault, domestic violence, dating violence, or stalking
incident on a completely confifential basis, you may report the crime to:
Title IX Coordinator
If a crime survivor/victim or witness chooses not to file a police report or to pursue
action against the perpetrator within the college process, they may still consider
making a confidential report. In certain circumstances, the victim may request that
the CSA or a designee file a report of the details of the incident without revealing
the victim's identity. The purpose of a confidential report is to comply with the
wishes of the victim/survivor to keep the matter and/or their identity confidential,
while allowing the Title IX Coordinator and/or other officials to take action to protect
the future safety of the crime survivor/victim and others. With this information,
the Title IX Coordinator can potentially determine a pattern of crime and alert the
campus community to potential threat or danger. Reports filed in this manner are counted
and disclosed in the annual crime statistics. The CSA will review confidentiality
options with the reporting party prior to taking the report.
Professional or Pastoral Counselors
HCTC does not have professional nor pastoral counselors available on campus.
Students seeking a referral for professional couseling or emotional support are encouraged
to contact the Dean of Students.
The HCTC suggests the following off-campus resources for counseling:
Caption Text Goes Here
KY River Community Care
See your local pastor
In some cases, the Director of Safety and Security (or equivalent official) will make
timely warning reports to members of the campus community regarding criminal activity.
The criminal activity must be serious in nature and likely to pose an ongoing or continued
threat to the safety of students, staff, faculty, and guests. The decision to make
a timely warning report will be made by the Dean, IT and Facilities Management or
his/her designee. Notification is generally made through a campus-wide email bulletin
to all members of the campus community. Flyers may also be placed in the common areas
of the buildings used by the campus community. Timely warning information may be
posted on the applicable KCTCS college websites and/or digital banners.
It is the consistent practice of the KCTCS community to notify the Dean, Campus Director,
or Safety and Security and/or designee, who then confers as necessary with appropriate
KCTCS System Office administrators, Public Relations, Legal counsel and neighboring
law enforcement agencies after a violent crime or Clery Act crime is reported. This
is done to determine if the circumstances and facts represent a serious or ongoing
threat to members of the community.
The Dean, Campus Director, or Safety and Security or his/her designee will prepare
and arrange to disseminate a timely warning as soon as pertinent information and resources
are available. The Dean, IT and Facilities Management is primarily responsible for
issuing timely warnings; warnings may be developed in partnership with appropriate
campus departments, KCTCS Office of General Counsel, and KCTCS Safety and Emergency
Services. The crime bulletin is reviewed and approved for release by Campus Security,
Marketing and Communications, KCTCS Office of General Counsel or some combination.
This collaboration is sometimes necessary bulletin for crimes of a more serious or
immediate nature to prepare consistent information for release on the website and/or
digital signage to the campus community.
Access and Security of campus facilities
HCTC is an open campus.
Operating hours are: 7:30am to 11:00pm Monday-Friday Mainetenance and Operations ensures
that all buildings are secured at the end of official programming scheduled for the
day. In some cases this is as early as 5:00pm Weekend programming is managed by the
Director of M&O/Safety/Facilities, Dea of Workforce Solutions and/or the Director
of the University Center of the Mountains with a coodinated timeframe for building
access with Maintenance and Operations.
Saturday hours vary by smester course offerings and events. Summer sessions hours
are dependent on course offerings.
Campus Security monitor/respond to campus alarms 24 hrs, 7 days a week. Anyone working
late or on weekends in alarmed facilities should notify Campus Security -Phone 606-594-5102
All special events scheduled by on or off campus entities must have prior authorization.
Contact the Dean of Operations at 606-487-5102, The Director of Workforce Solutions
at 606-670-3057 and/or the Director of The University Center of the Mountains at 606-487-3252.
Contact Dean of Operations for information on special events policies and procedures.
Events may require additional approval, staffing and coordination with Campus Security
to meet security, parking, and traffic needs.
KCTCS makes every effort to ensure that the campus facilities and grounds are designed
and maintained to promote safety, prevent crime, and minimize hazardous conditions.
Attention is paid to the design and maintenance of facilities, landscaping and exterior
lighting. The Maintenance and Operations (M&O) Dept. maintains the buildings and grounds.
Campus facilities are inspected on a regular basis and repairs impacting safety and
security are made promptly. Campus M&O are mindful of security and safety concerns,
keeping vegetation controlled around lighting fixtures and along campus walkways and
roadways on a regular schedule. Strategies and concepts of crime prevention through
environmental design are considered in the design and construction of new facilities.
M&O personnel regularly patrols the campus and reports malfunctioning lights and other
unsafe physical conditions to M&O Supervisor for correction. We encourage community
members to promptly report any security concern, including concerns about locking
mechanisms, lighting, or landscaping to the Dean, IT and Facilities Management.
The Campus Maintenance Supervisors regularly monitor the campus and reports malfuctioning
lights and other unsafe physical conditions to Dean of Operations for correction.
We encourage community members to promptly report any security concern, including
concerns about locking mechanisms, lighting, or landscaping to M&O 606-594-5102.
HCTC security awareness and crime prevention programs have an overall goal of creating
and maintaining a safe enviroment to support the academic mission of the college and
ensure the well-being of campus community members.
The goal of sharing this information is to inform students and employees about security
procedures, the practices to promote safety and eliminate or minimize criminal opportunities,
and to encourage students/employees to take responsibility for personal and community
Program and Prevention
The VP of Student Services utilizes both on-campus and off-campus resources to make
students aware of the dangers they may encounter throughout their college experience.
Topics include theft, rape, drugs and alcohol. Crime reporting is stressed in all
A component on campus safety has been added to the new student orientation program
and included in the New Student Handbook provided to all entering students.
Voice and e-mail bulletin systems are used to make announcements to the college community
as needed. Media releases to the campus population are made in coordination with the
Office of Public Relations.
During new student orientation incoming students are informed regarding campus safety.
HCTC Safety and/or M&O personnel will provide safety escorts to faculty, staff and
students. These safety escorts are available to walk you to and/or from campus locations.
The safety escorts are available during normal operating hours. Call Dean of Operations
at 606-594-5102 to request the safety escort. Use of the safety escort service is
encouraged to enhance personal safety. Walking with friends or in groups and stayin
in well-lit, frequently-traveled areas is also a recommended safety practice while
KCTCS Drug and Alcohol Policy
KCTCS is committed to providing a healthy and safe environment for its students, faculty,
and staff. KCTCS has defined conduct in relation to the unlawful possession, use,
dispensation, distribution, or manufacture of alcohol or illicit drugs. Conduct which
is in violation of this definition poses unacceptable risks and disregard for the
health, safety, and welfare of members of the KCTCS community and shall result in
disciplinary action up to and including suspension or termination.
As a recipient of federal grants and contracts, KCTCS gives this notice to students,
faculty, and staff that it is in compliance with, and shall continue to be in compliance
with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities
Act Amendment of 1989. Students, faculty and staff are herein notified of the standards
of conduct which shall be applicable while on KCTCS property, on KCTCS business, and/or
at KCTCS sponsored activities.
Under KCTCS policies and procedures, students who violate this standard of conduct
are subject to disciplinary action from a minimum of a warning to a maximum of suspension
Faculty and staff are subject to disciplinary action from a minimum of a warning to
a maximum of termination from KCTCS employment.
Under state and federal drug laws, the gravity of the sanction depends on the classification
of the controlled substance, the particular activity involved (possession or trafficking
which includes manufacture, sale, and possession with intent to sell), and whether
or not multiple convictions are involved.
Under Kentucky law, the most severe penalty for a drug law violation involves trafficking.
On a first offense conviction, one may receive a fine of up to $10,000.00 and/or a
sentence of up to ten years in the penitentiary; for subsequent offenses, the penalties
may be doubled.
Under federal law, for simple possession of a controlled substance, one may be imprisoned
for up to one (1) year and/or fined up to $1,000.00. For subsequent offenses, one
may be imprisoned for up to three (3) years and/or fined up to $5,000.00. Under federal
law, one may be fined up to $8,000,000.00 and/or may be sentenced from not less than
10 years up to life in prison for drug trafficking. For violations of other federal
drug laws, one may receive life in prison or the death penalty.
Under both state and federal laws, one may suffer the loss of whatever property (house,
farm) or possessions (vehicle) which one may have used in the drug trade.
Sanctions for violation of state alcohol laws vary from a fine of $10.00 to $2,000.00,
a sentence of forty-eight (48) hours to twelve (12) months in jail, and/or suspension
of one's operator's license.
Drug and Alcohol Abuse Programs
Students are encouraged to contact the Dean of Students for information and appropriate
Other counseling, treatment, and rehabilitation services are available in the Hazard
The College has an "Employee Assistance Program" available to all employees should
assistance be needed for drug or alcohol abuse. This program is provided free of charge
to employees and is confidential.
Review of this policy is required for faculty, staff, and student employees yearly
for continued employment.
SEX OFFENDER REGISTRY
In compliance with the Federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through
the Kentucky State Police, makes information available to the campus community concerning
registered sex offenders who may be employees or students at your college.
The Kentucky State Police provides sex crime offender registration information to
the public through the Sex Offender Registry website. Search the KSP Sex Offender
According to the Kentucky State Police, this website is for public safety and awareness.
Pursuant to KRS 525.070 and 525.080, use of information from this website to harass
a sex offender is a criminal offense punishable by up to 90 days in the county jail.
More severe penalties apply for more severe crimes committed against a sex offender.
Security and Crisis Management
KCTCS Safety and Emergency Services assists Campus Security departments with developing,
maintaining, and implementing emergency operations plans, developing and conducting
exercises, hazard and risk education, and building partnerships with external response
agencies. KCTCS Procedure 523-P is followed for Critical Incidents and other preparedness measures.
The System Office Crisis Management Team staffs the System Office Emergency Operations
Center (EOC) and may be activated to provide resource and support services to college
EOC, if needed. The System Office Crisis Management Team is equipped to provide the
following services to colleges when requested:
Public and media relations support
Temporary alteration of administrative and business policies and procedures
Procurement of resource and support services
After-action incident evaluation
Not all incidents will require an activation of your EOC. For smaller, routine campus
incidents response operations may be managed virtually by several members of your
Crisis Management Team.
Emergency Action Plans detailing evacuation routes are provided in every building
and classroom on KCTCS campuses.
KCTCS regularly works with local law enforcement to ensure any incidents reported
in the area, that may affect the college, are communicated.
KCTCS uses a Safety Notification Alert Process (SNAP) for communication information
quickly. Students are automatically signed up when they enroll at an KCTCS college.
Faculty, staff and interested individuals can sign up to receive SNAP messages online.
In the event of an incident that requires the immediate notification to the campus
community, a SNAP Alert will be issued, that will provide text, voice, broadcast and
e-mail messages to all members of the college community. Face-to-face communication
will be used in the event technology fails.
Each KCTCS College has a SNAP Team and uses a consultation approach to confirm there
is a significant emergency or dangerous situation involving an immediate threat to
the health or safety of student or employees occurring on campus. The college President
is responsible for confirming an emergency, with the assistance of college administrators,
local first responders and/or the national weather service. Upon confirmation, the
college will, without delay, and taking into account the safety of the community,
determine the content of the notification and initiate the notification system, unless
issuing a notification will in the professional judgment of responsible authorities,
compromise efforts to assist a victim or to contain, respond to or otherwise mitigate
The KCTCS College team and/or designated personnel, when possible, will determine
the content of the notification, considering the scope of the notification based on
the segment of the community at risk (e.g. targeted areas, campus wide, building specific)
SNAP Team Members:
Maintenance & Operations
Campus Incident Response Team
SNAP is not the only means the College uses to communicate emergency information to
the College community. KCTCS Colleges may use their website, local TV, radio, newspaper,
and various social media.
Follow-up information will be provided to the campus community using some or all of
the systems described above. The larger community, parents, neighbors, and other interested
parties can access emergency information through the college website or the media.
Training, Drills, and Exercises
Each semester, the campuses conducts drills, exercises and appropriate follow-up training.
These activities are designed to improve emergency response on an ongoing basis.
After action report briefings and corrective actions plans are developed and conducted
for each exercise or activation. Documentation of past exercises which include exercise
descriptions, date, time, whether the exercise was announced/unannounced are available
for review upon request. Contact the M&O office for more information or to make a
The IT Department documents and files each SNAP Alert test. This includes a description
of the drill or exercise, date, time of test, and how the test was announced or it
ANNUAL CRIME STATISTICS
Disclosure and Format of Annual Crime Statistics
KCTCS Colleges maintain a Daily Crime Log of all crimes reported or investigated to
the department for the most recent 60-day period. The information includes the date,
time, location, nature of the crime and disposition of the complaint. The log is available
in-person during M-F, 8am-4:30pm through the college's safety and security office.
The log is also posted to the college website. In the event there is an issue with
the electronic log at the college, KCTCS has a centralized site where crime log information can be obtained.
The Michael Minger Act is a Kentucky state law that requires public colleges and universities
as well as private institutions licensed by the Kentucky Council on Postsecondary
Education (CPE) to report campus crimes to their employees, students and the public
on a timely basis.
The Clery Act requires each institution to disclose crime statistics that occur on
three types of property: On Campus, Non-Campus, and Public Property areas. The statistics
must be gathered from campus security, local law enforcement, and campus security