All official travel and reimbursements for HCTC employees are in accordance with KCTCS travel procedures. All travel vouchers submitted for reimbursement are reviewed by a business office travel auditor and approved for reimbursement within the guidelines of KCTCS travel policies and procedures.
Immediate supervisors and budget managers sign off in advance of the trip on a travel request form for reimbursements charged to their accounts. If training and/or leadership development is the reason/purpose of the trip then "Professional Development" should be indicated on the travel request form when being submitted. For out-of-state travel, the College President must give approval (at least a month in advance) prior to the trip and a separate out-of-state travel form documenting the purpose for the trip must accompany the reimbursement form.
Travel Expenses and Reimbursement Forms
- Travel Expense Voucher
- Travel Expense Voucher Continuation
- Travel Expense Vouch - Other Expenses
- Out-of-State Authorization
- Out-of-Country Authorization