Satisfactory Academic Progress (SAP)

Federal regulations mandate that a student receiving financial aid under Title IV programs must maintain Satisfactory Academic Progress (SAP) in his/her course of study regardless of whether or not financial aid is awarded each semester. Students are responsible for understanding and adhering to the satisfactory academic progress policy.

Satisfactory Academic Progress (SAP) will be measured at the end of each term for all students.

Satisfactory Academic Progress is measured with the following standards:

  • Qualitative (cumulative Grade Point Average)
  • Quantitative (67% Rule Hours earned divided by Hours Attempted)
  • Maximum Time Frame (150% of required hours for program completion)


KCTCS qualitative standard is determined by the student s earned Grade Point Average (GPA). KCTCS uses a 4-point scale for GPA. Students earning a cumulative grade point average below a 2.0 at the end of a term shall be placed on financial aid Warning .


The satisfactory academic progress policy must also include a quantitative measure to determine the number of credit hours attempted and percentage of credit hours completed (passed). The minimum percentage of work a student must successfully complete by the end of each term is 67% of all attempted hours.

If a student fails any combination of two (2) consecutive terms of cumulative qualitative and/or cumulative quantitative standards, their financial aid will be suspended.


Students are expected to complete their degree/diploma/certificate credentials within a Maximum Time Frame (MTF) of 150 percent of the required number of credit hours to graduate from their enrolled program of study. MTF of 150% includes all classes required for the credential plus 50%.

Students who are not meeting SAP standards will be responsible for payment to HCTC Business Services by the billing due date. Students who are not meeting SAP standards are not eligible to charge books at the HCTC Bookstore under the Financial Aid Book Charge process.

Appeal Process

Students who believe they have or had extenuating circumstances that prohibited them from making the SAP standards may appeal to the SAP Appeals Committee. Students requesting their circumstance be reviewed for special consideration must:

  • Complete a SAP Appeal Request form on Student Self-Service
  • Provide supporting documentation of circumstance (i.e. medical records, obituary, etc), if appropriate to the Director of Financial Aid.

The decision of the SAP Appeals Committee is final.